Managing data without the right tools is often time-consuming and error-prone. As part of our enterprise content management consulting, we replace tedious manual work with intelligent software. Our services help you take full advantage of ECM. The requirements an ECM system fulfills are broad and range from document management to robotic process automation.
Enterprise Content Management Consulting (ECM): Documents under control
Enterprise Content Management (ECM) Systems for convenient, fast and efficient management of your business-related documents
Definition: What is ECM?
Enterprise Content Management (ECM) allows you to store, manage and archive all data, information and documents digitally in one platform. Companies that rely on ECM and our ECM consulting services benefit from greater efficiency, lower costs, and greater employee satisfaction when managing their content. Optimally complement your Digital Workplace with a professional ECM!
Our ECM (consulting) services
With our many years of project practice and experience in consulting on enterprise content management, we provide you with competent support. We find the right solution for you, perfectly tailored to your challenge, and implement it quickly and practically.
ECM Consulting
We help you find the right product for your needs.
Implementation
We implement your projects according to your ideas.
Integration
Custom-fit solutions for your existing system landscape.
Automation
We automate your business processes with document workflows.
Why does a ECM solution pay off?
With our Enterprise Content Management Consulting and the deployment of a suitable ECM solution, you will enjoy numerous benefits in the long and short term. Among them:
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Minimize the error rate in document management with ECM. Ensure the auditability of your documents so that they are complete, available and traceable at all times.
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Create structure and ensure that information is easier to find. Digitizing files and documents reduces your search times by up to 90 percent.
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Establish intelligent storage management for effective data storage and move data which is not up-to-date to less expensive media.
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Get secure access to your data - from any device.
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Easily adhere to compliance guidelines required by tax authorities.
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Use ECM as a service for electronic archiving, even without know-how in your own company.
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Automate business processes such as invoice receipt or approval procedures.
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Validate and index your data with ECM to ensure high quality.
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Benefit from integration options for many products via standardized interfaces.
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Avoid media discontinuity and save costs.
Which requirements does ECM meet?
Document Management (DMS)
Efficient document management (DMS) involves much more than just storing documents in a file system. It enables you to manage your data in a structured way, to provide it with metadata, to version it, and to route it through your business processes in a targeted manner. In this way, you can easily track the status of a process or a document. Our DMS solutions also give you the advantage of being able to display the documents you need at any place and on any device at any time.
Data archiving
In order to store and archive documents in an audit-proof and data protection-compliant manner, a suitable archiving solution is required. A modern archive takes into account the immutability of data, the correct retention period, and secure deletion. Our ECM solutions also offer standardized interfaces to various ERP systems (SAP, MS Dynamics, JD-Edwards, etc.). And: an open architecture that makes it possible to connect almost any application. Through effective data storage management, you control where and how you store your data securely and cost-effectively.
The five phases of document processing
Nowadays Enterprise Content Management is so much more than "Archiving". Rather, an ECM system accompanies your documents, videos, photos, etc. from their receipt or creation to their final archiving. It enables your users to access documents at any place and at any time and with any end device.
Mailroom - the fast track to digitization
With TIMETOACT's Mailroom Managed Service, the contents of your digital documents can be read quickly and reliably.
Digitalization of business processes
With Intelligent Document Processing (IDP), you optimize throughput times and save costs. Arrange a Discovery Workshop now to identify your potential.
Intelligent Document Processing (IDP)
With IDP, you can speed up document processing. Find out here how IDP works and what advantages it has, using the insurance industry as an example.
Media Break Analysis
How to prevent media discontinuities in document processing
In the context of document management, a media break is the analogization of a document that already exists electronically. The question of why one should do such a thing is justified and widespread. Nevertheless, so-called media breaks exist much more often than one might think. The topic can best be explained using two examples.
Example 1
Example 1: Media break at the beginning of document processing
A digital document is received electronically by the company (usually by e-mail) and has been generated electronically by the creator (it is a searchable PDF, for example). These documents are usually of high quality, easy to read, and can be indexed immediately when checked into a DMS system so that they can be found later based on their content.
Nevertheless, it often happens that employees print out these documents (e.g. delivery bills) in order to check the received goods against the delivery bill, for example. The inspector notes the result of this check on a printed delivery bill and signs it off. In the further course of the process, the paper document is often used again, which is then scanned and stored in an archive. In order to make this document searchable again (which it was before), OCR (Optical Character Recognition) is also necessary, which is computationally and time intensive. Moreover, the quality of the original is not attainable.
Example 2
Example 2: Unnecessary printing as an avoidable media break
While the reasons for the media break in the first example are understandable (paper also has advantages), there are also scenarios where they are completely out of place. These are those media breaks where a document is not changed. Employees simply print it for review and scan it back in later, because the person performing the final review does not know, for example, that the document to be reviewed was originally already available in digital form. Particularly in processes that are partly analog and partly digital, it is often not transparent whether the original document was already available electronically.
Talk to us about how you can design your processes to prevent media discontinuity. Together, we will find a strategy for efficient processes in your company that save time, money and nerves.
The right vendor for every project:
A selection of our customer projects
We have already implemented solutions with Enterprise Content Management & Archiving in numerous customer projects. Read the reference stories here:
Contact us now!
We would be happy to advise you in a non-binding meeting and show you the potential and possibilities of Enterprise Content Management. Just leave your contact details and we will get back to you as soon as possible.
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