A digital document is received electronically by the company (usually by e-mail) and has even been generated electronically by the creator (for example, it is a text-searchable PDF). These documents are usually of high quality, easy to read and can be indexed immediately when checked into a DMS system, so that they can be located later based on their content.
Nevertheless, it often happens that these documents (e.g. delivery bills) are printed in order to be able to check the received goods against the delivery bill, for example. The result of this check is then noted on the printed delivery bill and signed off by the inspector. In the course of the process, the paper document is often used for further work and then finally scanned again and stored in an archive. In order for this document to become searchable again (which it was before), OCR (Optical Character Recognition) is also required, which is computationally and time intensive. Moreover, it will no longer be possible to match the quality of the original.