Enterprise Content Management (ECM) & Archiving

Enterprise Content Management (ECM) systems allow you to manage your business-related documents in a centralized and organized manner.
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Digitalization of business processes
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What is Enterprise Content Management & & Archiving?

With Enterprise Content Management (ECM), all data, information and documents are stored, archived and managed in a context-related manner on a single platform. ECM systems offer numerous advantages for managing the increasing number of (un)structured electronic documents and data. Customers benefit from the wide range of functions offered by ECM systems, from versioning and collaboration functions to search options and mobile access to data.


Questions tackled by Enterprise Content Management & Archiving:

  • Is revision security (completeness, availability, traceability, etc.) of documents guaranteed? 
  • Are my documents stored lawfully?
  • How can I digitize my business documents and speed up their processing? 
  • How can I minimize the error rate in document processing? 
  • Which tasks and steps can be automated in the process? 

Why Enterprise Content Management (ECM) & Archiving?

Your benefits at a glance.

  • Better retrievability through more structure and reduction of search times by up to 90 percent through the digitization of files and documents.

  • Intelligent storage management including outsourcing of outdated data to less expensive storage media.

  • Secure access to your data from any device.

  • Adherence to compliance guidelines required by financial authorities.

  • Simpler and faster handling by automating the document business process (workflow) such as the invoice receipt or approval process.

  • ECM for electronic archiving as a service without needed know-how in the own company

  • High quality through data validation and indexing.

  • Integration possibilities of many products via standardized interfaces.

The five phases of document processing

Nowadays Enterprise Content Management is so much more than "Archiving". Rather, an ECM system accompanies your documents, videos, photos, etc. from their receipt or creation to their final archiving. It enables your users to access documents at any place and at any time and with any end device. 

Document Management (DMS)

Efficient document management (DMS) involves much more than just storing documents in a file system. In a DMS, your data is managed in a structured manner, provided with metadata, versioned and routed through your processes in a targeted manner. Editing in the process and versioning make it possible to track the current status of a transaction or document at any time. Our document management solutions also offer you the advantage of being able to display the documents you need at any place and on any device at any time.

Data archiving

The audit-proof and GDPR-compliant storage and archiving of documents requires an archiving infrastructure that meets these requirements. Inalterability, retention period and the secure deletion of data are topics that a modern archive must map. Our solutions offer you standardized interfaces to various ERP systems (SAP, MS Dynamics, JD-Edwards, etc.) and an open architecture that makes it possible to connect almost any other application. Effective storage management gives you maximum control over where your data is stored securely and cost-effectively.

Intelligent Capture

Today, digitizing analog content involves much more than simply scanning documents. Rather, the most diverse input channels (mail, paper, file systems, DMS...) are now processed by capturing tools in order to analyze and process the incoming documents. The software recognizes, for example, the type of document and automatically applies rules to extract the required metadata from the content. After such "pre-processing," the recognized documents can be routed directly to the appropriate processes, where they can be further processed either with or without the interaction of an employee.

Workflow and process management

Processes and their handling in companies are often complex and based on the individual knowledge of individual employees. The digitization of complex processes brings transparency to the company on the one hand and significantly increases effectiveness on the other. The user always has all the necessary data and documents available or can explicitly request what is missing. At the end of a process there is always a uniform, quality-assured result.

Robotic Process Automation (RPA)

Some jobs are monotonous, error-prone and cost your employees valuable time that could be used more productively elsewhere. Robotic Process Automation gives you the chance to automate such tasks to increase processing speed and improve quality. Another advantage of this technology is its ease of implementation and rapid return on investment (ROI).

Mailroom – the fast track to digitization

With TIMETOACT's Mailroom Managed Service, the contents of your digital documents can be read quickly and reliably. We deliver them back to you cleanly and adapted to your upstream systems.

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Media Break Analysis

How to prevent media discontinuities in document processing

In the context of document management, a media break is the analogization of a document that already exists electronically. The question of why one should do such a thing is justified and widespread. Nevertheless, so-called media breaks exist much more often than one might think. The topic can best be explained using two examples.

Example 1: Media break at the beginning of document processing
Example 2: Unnecessary printout as avoidable media discontinuity

Talk to us about how you can design your processes to prevent media discontinuity. Together, we will find a strategy for efficient processes in your company that save time, money and nerves.


Our offer - your benefit:

With the many years of project experience of the TIMETOACT ECM team, we can provide you with highly competent support for your requirements. Due to the high scalability of TIMETOACT's ECM systems, you will find the solution exactly tailored to your needs, which can be implemented quickly and practically.

ECM Consulting

We help you find the right product for your needs.

Implementation

We implement your projects according to your ideas.

Integration

Custom-fit solutions for your existing system landscape.

Automation

We automate your business processes with document workflows.

The right vendor for every project:

IBM - Filenet

Enterprise Content Management has a long history at IBM and is of strategic importance for the group. With the "Cloud-Pak for Automation", the complete portfolio of content, process, case, decision and input management is available to our customers under a single license. Regardless of the processes they want to "automate", the Cloud-Pak for Automation helps them in doing so.

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Hyland - Onbase

Our partner Hyland is a full-service provider in the field of Enterprise Content and Case Management. The Hyland Suite integrates excellently into environments based on Microsoft Office and Active Directory and enables intuitive working without long training periods.

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Jobrouter

With JobRouter, you are on the right path to a step-by-step digital-first strategy. Thanks to the low-code approach the solution offers, processes from any department in your company can be digitally mapped and automated. From invoice processing to onboarding processes to fleet management, JobRouter can be used across the enterprise - regardless of the existing ERP system.

Kofax

Planet AI

Kofax = scanning is what people still associate first with this manufacturer. At the same time, the volume of paper documents is constantly decreasing. Today, KOFAX products help us to effectively process content from a wide variety of sources and pass it on to process, content management or ERP systems.

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Our Success Stories:

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We would be happy to advise you in a non-binding meeting and show you the potential and possibilities of Enterprise Content Management. Just leave your contact details and we will get back to you as soon as possible.

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