Maximum convenience in vacation management: Semper uses TIMETOACT Vacation Manager as SaaS

Education provider benefits from user-friendliness of M365-compatible TIMETOACT solution
Success Story as PDF

Semper - a free educational institution for all age groups - was looking for a suitable tool to replace its vacation management system. The previous solution involved a high level of maintenance, which the institution no longer wanted to handle itself. With TIMETOACT Vacation Manager for Microsoft 365, Semper found a solution that offers maximum convenience as Software as a Service (SaaS) and meets its demands for user-friendliness.

Initial situation:

  • Semper was using a solution developed in-house as a leave management system
  • High maintenance effort around the operation of the tool
  • Desire for modern solution that can be linked to Microsoft 365 product range

Solution:

  • TIMETOACT Vacation Manager als Software as a Service (SaaS)

Added value:

  • High usability
  • Seamless integration into M365 landscape
  • Semper hands over responsibility for hosting, maintenance, operation and support to TIMETOACT

New vacation planner for Semper: teachers must also apply for leave

Students in Germany have around twelve weeks of vacation per year to recover from the demanding daily school routine. Contrary to a common prejudice, teachers do not just sit back and relax during this time - they are entitled to up to 30 days' vacation and use the rest of their time off for further training and lesson planning, for example. Teachers, secretaries and other school employees must apply for leave in the same way as other employees. For a long time, the Semper Group used a solution developed in-house as a vacation management system.

This was associated with a high level of maintenance: Semper used to take on all the tasks involved in operating the tool itself - tasks for which the educational institution does not actually have sufficient IT resources.

Core requirement:

On the part of the school management, there was a desire to introduce a modern, cloud-based leave management system and to completely hand over responsibility for hosting, maintenance, operation and support. The tool was to be available to Semper's 700 employees across Germany at all locations and be able to be linked to the Microsoft 365 product range.

Vacation Manager as SaaS impresses with convenience and clear functionality

In TIMETOACT's Vacation Manager for Microsoft 365, Semper saw the right solution for itself: a streamlined, user-friendly vacation management system that focuses on the functions relevant to Semper.

Vacation Manager start screen with vacation overview
  • The tool offers all the essential functions such as vacation request, deputy selection and vacation approval, and does without unnecessary bells and whistles.
  • Users simply authenticate themselves via their Microsoft 365 user data.
  • The approved leave automatically appears in the requestor's Outlook calendar.
  • Vacation account, vacation calendar, and other dashboards (e.g., for vacation requests, substitutions, and tasks) help employees stay on top of things.
  • Vacation days are calculated automatically - the tool takes weekends and holidays into account.

In order to keep its expenses around the Vacation Manager as low as possible, Semper decided to use it as Software as a Service (SaaS). TIMETOACT takes care of hosting, maintenance, operation and support, leaving the people responsible at Semper more time for their actual tasks.

What we like about Vacation Manager - besides the seamless integration into our M365 landscape - is the ease of use. The application process is very intuitive, eliminating the need for time-consuming employee training.

Dr. Swen Ziller School management of the vocational high school Semper Schulen Media gGmbH

Step by step to successful implementation

Semper set January 1, 2023 as the fixed date for the new Vacation Manager to go live - accordingly, TIMETOACT started setting up the environment in November 2023. Only user names and teams were to be transferred and migrated from the predecessor tool, for which Semper provided the necessary data as a CSV export. After the migration and the setup of the accesses, our experts linked the Vacation Manager with Outlook: On the one hand, to automatically notify users via e-mail about activities in Vacation Manager (e.g. vacation approval), and on the other hand, to automatically transfer vacation entries to the Outlook calendar. After our experts had completed the setup, they handed Vacation Manager over to Semper for testing and final optimizations.

Employee leave overview for managers

The cooperation with TIMETOACT worked smoothly. It was particularly pleasant to have a contact person who clearly assigned to us and is always is always in the picture about the project.

Dr. Swen Ziller School management of the vocational high school Semper Schulen Media gGmbH

Conclusion: Easy handling and more time for the essentials

Vacation Manager went live as planned on New Year's Day 2023. After a short familiarization phase, Semper's school personnel are already using the tool routinely and are satisfied with its operation and functionality. Thanks to the provision of the tool as software as a service, the effort that Semper previously had with the self-developed solution is eliminated. In the future, TIMETOACT will continue to be available to the educational institution for questions and problems regarding Vacation Manager as part of the support contract.

Download success story as pdf

The Semper Group - the education provider for all age groups - is headquartered in Dresden and covers various types of schools from elementary schools, high schools and technical colleges to vocational training and adult education. With locations in six German states, we are positioned throughout Germany and continue to grow.

Gemüse in einem Korb
Referenz 1/28/22

edcom Vacation Manager in use at QS Qualität und Sicherheit

The international company with a staff of 70 uses the edcom Vacation Manager for Microsoft Office 365 to manage leave and business trip requests.
Unternehmen

TIMETOACT

TIMETOACT is a specialist for consulting and application development based on IBM software and open standards. The focus of our consulting services is on information architecture design, application and system architectures.
Service 8/8/22

Technical Account Manager (TAM)

Personal, technical advisor to add value to Atlassian software applications.

News 1/30/25

Sebastian Angerer joins as Chief Operating Officer

Cloud ERP specialist Walldorf Consulting is pleased to announce the appointment of Sebastian Angerer as its new COO. This strategic addition to the management team marks an exciting step in the company’s journey toward scaling its operations and delivering even greater value to its global clientele.
News

Future structure of TIMETOACT & TIMETOACT GROUP

TIMETOACT Software & Consulting GmbH will transfer the administrative areas and TIMETOACT GROUP Sales to its parent company, TIMETOACT GROUP GmbH, as of January 1, 2024.
News 5/23/24

HCL license and price adjustments as of 8.8.2024

HCL Software has informed us that the license and maintenance prices for the various product categories will be increased as of 8.8.2024.
Blog 12/22/23

ADRs as a Tool to Build Empowered Teams

Learn how we use Architecture Decision Records (ADRs) to build empowered, autonomous teams, enhancing decision-making and collaboration.
Referenz

Jira Software as a Control Tool in Creation Production

The Munich-based broadcaster HSE24 reaches over 44 million households with its TV programs. The omnichannel retailer was looking for a tool for order management and transparent control of creation...
Unternehmen 1/19/23

Sustainability in the TIMETOACT GROUP

Sustainability is one of the big topics of our time and we also want to get involved and face up to our responsibility as TIMETOACT GROUP. Find out everything about our sustainability activities here.
News 7/6/23

TIMETOACT GROUP acquires STAGIL

With acquiring STAGIL, TIMETOACT GROUP consolidate its position as one of the leading Atlassian partners globally.
Headerbild zum TIMETOACT Onboarding
Referenz 9/28/20

Onboarding solution of TIMETOACT

Introducing new employees to the company is faster, easier and more efficient with an efficient ticket system in Jira, for example. Our experts have developed a solution for this.
News 3/28/22

TIMETOACT becomes OpenChain Partner

TIMETOACT becomes an official partner of OpenChain, a project of the Linux Foundation: With this partnership, the IT company qualifies to advise companies on the implementation of open source license management programs and to support customers adopting OpenChain ISO/IEC 5230.

Blog

Nachhaltigkeit bei catworkx und der TIMETOACT GROUP

This article is all about sustainability – and how catworkx and our parent company, the TIMETOACT GROUP, contribute to it on both a small and large scale.

News 1/1/22

Appointment of a new Managing Director as of 1 January 2022

With continuity into the cloud - Robin Müller-Cajar is appointed Managing Director on January 1, 2022 and drives the further expansion of product development.
Unternehmen

Directions to TIMETOACT GROUP in Cologne

Whether you travel by car, train or plane, we will show you the best way to get to the Mediaparkt in Cologne.
Referenz

TIMETOACT implements integrated insurance software

Less than one year from project start to system implementation: TIMETOACT developed the integrated, browser-based insurance software "HERMES" for the VOV D&O insurance association. The cross-departmental individual software completely covers all core processes of the insurance company. Users particularly appreciate the intuitive user interface and the high performance of HERMES.
Referenz 5/10/21

TIMETOACT simplifies reporting in IBM Cognos

In the course of modernizing the application for Bette GmbH & Co. KG, TIMETOACT individually expanded the filter and selection options in IBM Cognos to include important customer-specific functions. The family-owned company particularly benefits from the search and grouping function.
News 3/30/23

TIMETOACT is Mendix training partner

We are convinced of Mendix's no-code/low-code platforms and are therefore not only a Mendix partner, but also a Mendix training partner.
News 10/5/22

TIMETOACT and Raynet deepen partnership

The synergy of Raynet's future-oriented technology and TIMETOACT's many years of expertise provides medium-sized companies with optimal software asset management - without the need for costly tools.
Referenz

The digital customer file with IBM Content Manager

The prefabricated house specialist SchwörerHaus KG has relied on IBM technology for many years to set up a digital customer file.

Bleiben Sie mit dem TIMETOACT GROUP Newsletter auf dem Laufenden!