adesso Group – 11 percent cost savings per user with SaaS solution

If product licenses are managed decentrally, this can lead to unnecessary double licensing and high costs. As a high-growth company, it was increasingly challenging for adesso to maintain a complete overview of license management for Atlassian products. With the support of catworkx, adesso therefore implemented the “Atlassian- as-a-Service” (SaaS) model, with which all licenses are combined under one license key and managed by the central IT. This not only allows adesso to license according to demand and save on expenses, but also, and above all, to benefit from a fixed price for the contract term. In addition, the model enables the organizational structure to be replicated as needed, allowing the company to grow in a scalable manner.

The Atlassian product range offers a wide range of possible applications, from planning and managing tasks to improving collaboration and project management. adesso, a listed consulting and IT service provider based in Dortmund, has also been using the Atlassian product range for many years. However, as the company grew, more and more departments and employees started using different Atlassian products, mostly completely independently of each other. Over time, the increasing demand and the lack of consolidation of the Atlassian portfolio led to it becoming more and more difficult to keep track of the licenses in use. In particular, duplicate licensing unnecessarily increased costs. The core requirement at adesso was to create transparency in the licensing of Atlassian products by centralizing the fragmented license management. This should avoid double licensing and save costs.

To centrally manage Atlassian licenses, the catworkx experts implemented the “Atlassian-as-a-Service” model. This means that all Atlassian products are consolidated in the central IT via a license management system. This central point gives adesso a complete overview of all license distributions and users. This model also enables needs-based licensing of Atlassian products and precise allocation of costs per user or business unit.

“We ultimately chose the Enterprise variant because it offers us significantly more flexibility in licensing. Of course, the fact that we save significantly on costs per user is great,” says Slawomir Jelonek, IT Procurement at adesso.
The contract for the umbrella model was concluded for three years. During this time, the service company will benefit exclusively from two key advantages:

“Initially, there were some internal concerns about the new model. Here, the experts at catworkx provided us with excellent support in convincing all stakeholders of the advantages of the model,” says Slawomir Jelonek.

We advise you on the entire Atlassian ecosystem and are happy to support you in optimizing license models and costs.